Payroll Coordinator Job Description

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A Payroll Coordinator is a skilled and organized professional responsible for overseeing and coordinating all aspects of the payroll process within an organization. They play a critical role in ensuring that employee compensation is accurate, timely, and compliant with legal and regulatory requirements. 

Payroll Coordinators often handle complex payroll tasks, work closely with multiple departments, and are integral to maintaining the financial stability of the company.

One of the primary responsibilities of a Payroll Coordinator is to manage the end-to-end payroll process. This includes gathering and verifying employee data, calculating wages and deductions, and preparing and distributing paychecks. They ensure that all transactions are accurately recorded and processed in a timely manner.

Payroll Coordinators are responsible for complying with tax laws and regulations related to payroll. They calculate and withhold the correct amount of taxes, ensure that contributions to retirement plans and insurance programs are accurately recorded, and submit relevant reports and payments to government agencies.


Who Are Payroll Coordinators?

Payroll Coordinators often collaborate with other departments such as HR and finance to ensure accurate and up-to-date employee information. They may also help address employee inquiries related to payroll matters, demonstrating their effective communication and problem-solving skills.

In addition to processing payroll, Payroll Coordinators may assist in reconciling payroll accounts, preparing financial reports, and staying up-to-date with changes in payroll regulations. Their meticulous attention to detail and ability to work under pressure are crucial in maintaining accuracy and compliance.

Payroll Coordinators are essential members of the finance and HR teams. Their expertise in payroll procedures, compliance, and collaboration contributes to accurate financial records, employee satisfaction, and the overall success of the organization.

Payroll Coordinator Job Description Template

Job Title: Payroll Coordinator

Company Overview:

[Company Name] is a reputable [industry/sector] company dedicated to delivering high-quality products/services to our valued customers. We are seeking a skilled and detail-oriented Payroll Coordinator to join our finance team. As a Payroll Coordinator, you will be responsible for overseeing and coordinating all aspects of our payroll process to ensure accurate and timely employee compensation.

Job Summary:

The Payroll Coordinator will be responsible for managing the end-to-end payroll process, ensuring compliance with tax laws and regulations, and collaborating with various departments to maintain accurate employee data. This role requires strong organizational skills, attention to detail, and effective communication.


  • Manage and coordinate the complete payroll process, including data collection, calculations, and distribution of paychecks.
  • Calculate accurate wages, taking into account federal, state, and local tax regulations.
  • Ensure compliance with legal and regulatory requirements related to payroll and tax withholdings.
  • Collaborate with HR and finance departments to maintain accurate and up-to-date employee information.
  • Address employee inquiries and concerns related to payroll matters.
  • Reconcile payroll accounts and prepare financial reports as required.
  • Stay updated with changes in payroll regulations and ensure company practices are aligned.
  • Process retirement plan and insurance contributions accurately.
  • Assist in preparing and submitting payroll-related reports to government agencies.
  • Maintain confidentiality of sensitive payroll information.


  • Bachelor’s degree in Accounting, Finance, or a related field.
  • [X] years of experience as a Payroll Coordinator or in a similar role.
  • Proficiency in payroll software and Microsoft Excel.
  • Strong understanding of payroll procedures, tax laws, and regulations.
  • Meticulous attention to detail and accuracy in payroll processing.
  • Excellent communication and interpersonal skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong organizational and time management skills.
  • Knowledge of employee benefits administration is a plus.


  • [List some of the company’s benefits, such as health insurance, retirement plans, professional development opportunities, etc.].

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and qualifications to [contact email or application portal]. Please indicate “Payroll Coordinator Application” in the subject line. We look forward to reviewing your application and will contact shortlisted candidates for further evaluation.

[Company Name] is an equal opportunity employer and values diversity in its workforce.

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